Directorate of Finance
- Make payments on account of Development / Non-Development expenditures in accordance
with the prescribed financial rules etc.after pre-audit by the Local Fund Audit Department.
- To operate bank accounts as per prescribed procedure, and prepare cash flow statements
for on-going and new projects.
- To prepare annual budget, for approval by the Governing Body of FDA and City District Government also to ensure the
effectiveness of the budget.
- To get the funds released from Government.
- To prepare and submit all accounting reports and statements to meet legal and management
requirements, as well as the Government and other agencies.
- To liaise with external & internal auditors, ensure timely submission of answers to their
observations and coordinate with other Directorates, in this respect.
- To ensure that all collection and payments are properly recorded, handled and accounted
for.
Bank Accounts Operations
- Payment vouchers are added with amounts for sanction and pre-audit.
- Cheque & Bank advice is prepared and signed by Senior Accountant, Assistant Director,
Deputy Director Finance and Director Finance.
- The transaction of receipts, payments, investment, inventories, receivables, payables,
short & long term loans / funds, income & expenditure are booked through a Journal Voucher,
prepared by Assistant Director Finance and approved by Deputy Director Finance.
- A Code number is incorporated on Journal Voucher and sent to Data cell (Book Keeping)
for checking of codes and other description for incorporating the same in the general ledger.
- Monthly trial balance at the end of each month is prepared. Final Accounts and Balance
Sheet are compiled at the end of each financial year.
A statement of receipts and expenditure is generated manually, from the Trail Balance of monthly,
3 months & 6-months on the following pattern The Annual Budget of FDA is prepared at least two
months in advance of each financial year.
| Budget Allocation Current FY
| Actual
| Revised Budget Allocation Current FY
| Budget Allocation for forthcoming FY
|
- The proposed Budget is forwarded to Development & Finance Committee for scrutiny.
- After clearance of the Budget by the Development & Finance Committee the same is placed
before the Governing Body of FDA and City District Government for approval.
- On approval by the Governing Body the Budget is forwarded to the Govt of the Punjab for
notification.
- All the payments are made as per budget provision
| Year | Budget | Surplus/Deficit |
|---|
| 2007-2008 | 3940.669 ( M ) | Surplus
|
| 2008-2009 | 3187.888 ( M ) | Surplus
|
Contractor’s bills are received from the following Directorates: -
- Engineering Directorate.
- Administration Directorate.
Contractor’s bills for work done in different schemes are forwarded by Director Engineering for
payment.
Contractor’s bills for store and supplies are received from Directorate of Administration.
The bills are processed/checked on the basis of:
- Administrative Approval
- Technical Sanction
- Budget Provision of funds in case of ADP, Katchi Abadies,Other Departments and Deposit works.
- Enlistment of contractors.
- Notice inviting quotations (upto Rs. 20,000/-)
- Press Clipping for Tenders / Local Tenders Notice (Above Rs. 20,000/-) notice inviting Tenders throught press in daily news in case of works valuing above Rs. 0.050 (M) and for purchase by Administration Directorate above Rs. 0.020 (M).
- Tender documents duly signed by authorized officer and contractor
- Comparative statement duly signed by authorized officer
- Tender evaluation report in case of amount of work exceeds Rs. 5.00 lacs.
- Acceptance letters/work order.
- Agreement duly signed by authorized officer and contractor on Stamp Paper.
- Deposit calls receipt.
- Entry in measurement book/stock register/repair register.
- Completion Certificate.
- All bills are received in the office of Director Finance, FDA and passed on to the dealing section for processing the bill in accordance with the codal formalities.
- The dealing officials forward the bill to Senior Accountant, Assistant Director, Deputy Director, after complete checking observing codal formalities.
- After sanction by Deputy Director Finance, Director Finance as the case may be, the bill is forwarded to RAD for pre-audit.
- After pre-audit a Journal voucher of each bill is prepared and approved by the Deputy Director Finance.
- Pre-audited bill along with copy of approved Journal Voucher is forwarded to Cheque Section for issuance of Cheque.
Contact:
Director Finance,
Phone:(92) (041) (9200099)
Address:FDA complax, The Mall Road, oppisit DHQ Hospital,
Faisalabad, Pakistan.